Reports - Monthly Overhead - Annual Expenses

Of course YNAB has some GREAT functions that I truly love but there are definitely some additions needed.  My issue/ question is regarding the reports section as follows:

1.  Is there (there should be) a way to save customized reports so we don't have to customize it every time?

2. I REALLY would like to see a report of my monthly overhead. This of course changes because for one, large annual bills paid in one month skew the entire report if it has not been a full 12 months. Is there a way to know what my monthly overhead is with those annual expenses averaged out? Even including the ones expected in the future? (similar to accrual or cash flow reports) - (this connects to my other comment on "Yearly Budgets" here: https://support.youneedabudget.com/t/80pt43/yearly-budgets )

I understand YNAB is cash basis as that is how we work as individual tax payers but it would be nice to be able to have an actual snapshot and be able to project what the coming year's expenses will be. and be able to know what is the bare amount of income needed to cover all budgeted items for the year or the remainder of it (if applicable).  

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  • You can use a spreadsheet to forecast how much income you'll need to cover the following year's expenses, but it will end up being extremely wrong, because that's not how reality works, and YNAB is designed to embrace reality.

    Even so, I think you can see your monthly overhead very clearly if you follow Rule 2 (embrace your true expenses). As long as you have categories for both periodic bills (e.g., annual insurance premiums and subscriptions), the "expected unexpected" (repairs, replacements, medical, and "Stuff I forgot to budget for"), and long-term saving (i.e., retirement/college savings that isn't deducted from your paycheck), any remaining money in a given month is your overhead. It can be used to fund future months, or, if your income is stable, for additional investing, fun, or whatever you like.

    There is a standard objection to this line of reasoning, which is, "This sounds like crisis mode rather than planning, and I don't want my budget to be based on short-term thinking." One of YNAB's insights, however, is that all budgeting is based on short-term thinking, and once we recognize that, there are ways to capitalize on it to improve our long-term success.

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  • Hi Green Drum !

    There isn't a way to save report settings or filters. When you have a moment, would you mind submitting a Feature Request for that option? That'll let our development team know you'd like to see that option.

    As for the monthly overhead, the Income v Expense report gives an overview of your income vs expenses, with an average available for the date range you select. It won't include future transactions, but it can give you a quick view of past months. 

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  • Green Drum said:
    Is there a way to know what my monthly overhead is with those annual expenses averaged out

     If you've normalized your budget via Rule 2, this is exactly what the first column of the budget page provides. The Budget is the report.

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  • Green Drum said:
    t would be nice to be able to have an actual snapshot and be able to project what the coming year's expenses will be

     No. Just no. That sort of thinking will have you continually fighting against YNAB. 

    The more efficient approach is to work from the other end. You already KNOW those coming expenses. Plan using that information and work out the necessary contributions to get you there. Just divide the needed amount by the number of months you'll budget, or set a Goal if you want help with the math. This is Rule 2.

    The "project and adjust" approach would have you guess at a budget entry, copy that forward N months, add it up, compare the total to what's needed, then circle back to change the budget entry, REcopy forward N months, etc. etc. In the end, you'll wind up budgeting "Total / N" each month, so just short-cut to that answer and be done with it.

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