Switching fro YNAB4 to the new YNAB

We currently use YNAB4 and it's been great, however, we want to finally upgrade and I want to make sure this is something we can both access from the cloud and will stay updated.  How do I set that up?  I am in the trial period right now but don't see any option to do so where I can add another user. 
 

Currently, the YNAB4 uses drop box - will the new one use Dropbox as well or cloud service of some sort?

There is no desktop version of this correct?  It will be accessible through browser or app only?

 

I am also wanting to start fresh and create the budget again (especially since we have had some major changes in income.  Is there a guide on the best practices or steps to take to set up the new account? 

Lastly, since I won't be using YNAB4 anymore, could I give that license to someone else to use?

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  • You have to share the log in with all the people who need to access the budget.

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    • jenmas so does this mean you can't tell who made what changes?  i was hoping I could see who did the last edit or added transactions, etc

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      • jenmas
      • jenmas
      • 11 mths ago
      • Reported - view

      Alice Blue Device - that's correct.

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      • Tif_Ann
      • Tif_Ann
      • 11 mths ago
      • Reported - view

      You can sign in through Google accounts and have multiple logins, but it doesn't have a changelog or tracking as far as I know. If they could add budgets restricted to users that would be nice too.

      Like
  • Alice Blue Device said:
    It will be accessible through browser or app only?

    There is both a browser version and apps. The apps don't have all the features of the web version, most notably the ability to reconcile. I primarily use the browser version but I also have the app on my iPad and iPhone.

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  • There isn't a single guide to converting from YNAB 4.  Long term users of prior versions disagree on what the precise best practices are.  Areas to pay attention to include:

    There is no Income for Next Month.  Web YNAB uses To Be Budgeted ("TBB") as a number that is fluid between months.  This creates some issues; different users have different ways of dealing with the issues. 

    Credit cards are totally reworked in theory and mechanics.  Many people are surprised when the credit cards do things that are not expected. 

    There is no ability to enter a future dated transaction.   If you try, YNAB will make it a scheduled transaction with a frequency of "once." 

    Goals are not very flexible.  If the way the goals work fits with how you want to budget, great!  If it doesn't, you'll have to either not use goals or live with inappropriate goal nags.

    The red arrow does not exist.  If you used it in YNAB 4, you will need to find a workaround for that function in web YNAB.

    Get the third party Toolkit.  It has the ability to customize the web browser part of YNAB in many ways that ought to be part of the base YNAB package, but inexplicably aren't.  It only works for Chrome or Firefox, so far as I know.  I dimly recall some chatter about Toolkit rolling out for Safari, but didn't pay attention because I don't use a Mac.  If that didn't happen, Toolkit is useful enough to use Chrome or Firefox on a Mac even if you prefer Safari.

    Like 4
  • Hi Alice Blue Device !

    We do have a Help Doc on how to migrate your YNAB 4 budget, which goes over how and offers a few tips. The new YNAB does not use Dropbox - it saves automatically every few moments, so there's no manual save or upload options. You can migrate your old budget into the new YNAB, so that you have it available for reference, and then create a Fresh Start if you want to start a new budget.

    Let me know if you have any questions about that! :)

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  • Thank you  Faness! 

     

    Is there an option to have off-budget accounts?? How would I handle transferring some income to a savings account that i don't want to access or budget each month? 

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      • satcook
      • satcook
      • 11 mths ago
      • Reported - view

      Alice Blue Device they are called tracking accounts in nynab. 

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    • Alice Blue Device I hope you don't mind me stepping in for Faness here! We think of savings a little differently at YNAB. Here are a few resources:

      – Here's an article showing you how it all works.

      – Take a look at this 7-minute Whiteboard Wednesday about savings.

      – Jump into the YNAB Forum to see how others are handling their savings.

      – Attend a free workshop about savings called Reach your Savings Goals!

      If you don't wish to have those dollars in your budget, you'll choose a tracking account.  Here is a little more about the different account types available!

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    • Nicole Thank you!  The video was very helpful. 

      I have another question though - I saw that after I created a credit card with an amount, it automatically created categories to pay off credit cards.  Is there an article or explanation of how to use these properly within YNAB?   Will these go away once the balance is zero or will they automatically appear again? I guess I'm confused on how I'm supposed to make payments on credit cards, how that affects the budget, and what that does to the debt? 

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    • Hi Alice Blue Device !

      Those are all great questions! When you have a moment, take a look at our Quick Start Guide to Credit Cards and consider taking our Master Credit Cards with your Budget workshop!

      Credit cards work differently from other accounts in your budget - YNAB moves money for you to help you cover their balances. For instance, let's say you budget $20 towards Groceries. If you spend $20 on your credit card and categorize that spending as Groceries, YNAB moves the $20 from your Groceries category to your credit card category so that $20 is now available to pay the balance on your credit card. The Available amount for that credit card will then be $20.

      To make a payment, you'll transfer that $20 from your Checking account to your credit card account. That will update the category balance, along with your checking and credit card account balances.

      Here are the steps to record a credit card payment yourself:

      • Click on the credit card account in the account list to view your Register.
      • Click Record Payment.
      • Select the date, the account the payment is coming from, enter a memo if you’d like, and (if needed) change the amount. By default, the inflow field is populated with the amount you have set aside for the Payment.
      • Click Save and you’re done! The payment will be reflected in your Credit Card Payment category just as you’d expect. If you have your account set up for Direct Import and this payment imports later, it will automatically match with the one you entered. Easy peasy.

      Take a look at the links above and let me know if you still have questions! :)

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    • Faness thank you!  Those were really helpful, i hope you don't mind a few more questions.

      Am I correct in understanding that...

       

      1. If i put $20 into the budgeting column for groceries category, the available column will says $20, as well as the budgeting column.

       

      2. When I spend $5 from groceries, my budgeting column still says $20, the activity column says -$5, and the available column now says $15. Plus the credit card line now says $5 in the payment column for the card that was used.  

      So I can still keep track of what was budgeted and spent, and what's left, but YNAB is doing an extra step to let me know that instead of spending the money directly, i temporarily went into debt first?  

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    • Alice Blue Device You nailed the credit card handling in the new YNAB. That was a better explanation than I've seen some people posts that have been using it for years 😉

      Yep, the way it works now is YNAB is telling you those 5 dollars were for groceries, but now their job is to pay your cc bill. 

      Like 1
  • Thanks for all the help so far! I'm running into a problem though, 

     

    I scheduled payment from checking to a credit card.

    It automatically imported in since they are both linked accounts.

    BUT no matter what I do I can't change it from a regular transaction to a "transfer/payment".  How do I fix this? It won't let me edit the payee and it doesn't do anything when I click on "transfer/payment" in the category section.  I can approve it but it keeps telling me I need a category since it's not tracking it as payment.  Any help appreciated - am I missing something here?

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      • Superbone
      • YNAB convert since 2008
      • Superbone
      • 11 mths ago
      • Reported - view

      Alice Blue Device Click on the Payee. There will be a drop down box. Payments and Transfers are at the top. Select Transfer To/From the appropriate account.

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    • Superbone Thank you! I did try that before, but nothing was changing.  Perhaps refreshing the page made it work again for some reason. 

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  • Thank you everyone for all the help as I get through all the kinks during set up! 

    Does anyone here use PayPal? 

    I have my regular paypal accout linked, as well as paypal"credit" linked. One is like a debit card - if you have cash in there you can use it, or else it'll link to another credit/debit card outside of paypal to pay it. So a lot of times if you use that account, you'll get 1 transaction taking money from the my bank card, then another transaction paying the actual vendor.  YNAB is acting like I need to pay this paypal account off, when really those transactions need to be logged under whatever credit card is being used for it. It's causing trouble transactions, if that makes sense.  

     

    Does anyone have ideas on how to deal with this?

    Like
      • nolesrule
      • YNAB4 Evangelist
      • nolesrule
      • 11 mths ago
      • 6
      • Reported - view

      Alice Blue Device Don't include Paypal in YNAB. Use it entirely as a payment method and don't hold a cash balance. Any deposits and draws  from other accounts should act as your real transactions.

      Like 6
    • nolesrule that sounds like what I try to do too. When money comes into my PayPal account, I just wait until I can get it transferred into my bank account and then count it as income TBB

      Like 1
      • monkeyhanger
      • No animals were harmed
      • monkeyhanger.1
      • 11 mths ago
      • 1
      • Reported - view

       Another vote for this. I record the transaction in the ultimate payment account on the date that they are made (regardless of whether the online website uses the pay after delivery option).

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    • nolesrule  The Late Heavy Bombardment  monkeyhanger   thank you everyone.  I think i'm going to do the suggested.  It is causing double transactions and getting pretty confusing. Luckily I don't use PayPal to hold a balance - if I did, I guess I'd have to choose to use the PayPal account without linking it to 2ndary payment sources then?  It seems like there would be no way to indicate that some transactions are "passthrough" only.

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    • Alice Blue Device You're exactly right - there isn't a way to mark a transaction as a passthrough. We talked about PayPal a bit more in this forum thread, but if you can leave it out of your budget I think that would make things easier. :)

      Like
    • Agent99
    • Working to Get Smart at budgeting, finances and life
    • Agent99.1
    • 11 mths ago
    • 3
    • Reported - view

    I may be late with this but I'd recommend staying with YNAB4 for as long as you can.  nYNAB still needs work to come to parity with 4. 

    Like 3
  • I've used YNAB4 for 5+ years and I have been trying to convert to nYnab for 4 months now... All I have to say is that if you use credit cards at all STAY with YNAB4... I am SO FRUSTRATED trying to understand what the heck is happening with my credit cards in this new program I almost want to quit all together.   Hope you have a lot better luck!

    Like 2
    • Hi StartingOver !

      Sorry for the delayed response! How we handle credit cards now is a completely new approach than what was used in YNAB 4. Budgeted funds are automatically moved to your credit card category to help cover the next credit card statement.

      Have you seen our Quick Start Guide to Credit Cards or considered taking our Master Credit Cards with your Budget workshop? Both go over how credit cards work now. If you have any specific questions I'd be more than happy to answer! :)

      Like
    • StartingOver I have to agree. I switched over to the new YNAB on January 1st, 2019 which means I've had five solid months with it and I still don't understand what is going on with my credit cards despite several hours reading the guides. I can never get the payment amount to match the balance on my credit cards.

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      • Patzer
      • Retired at age 60. Thank you, YNAB!
      • Patzer
      • 9 mths ago
      • 7
      • Reported - view

      Steel Blue Lion 

      If you are a solid paid in full card user, which means at any given time you could pay the full working balance and you always pay the full statement balance by the due date, you can sidestep the complexity of new YNAB credit card handling.  Just tell YNAB your credit card is a checking account.  Direct Import still works.  There is no credit card payment category; instead, the full negative balance is removed from the aggregate Available amounts (removed from TBB if you're setting up a new budget).  This implicitly reserves money in the budget for paying the card in full.

      Unfortunately, new YNAB does not allow you to change the account type of an existing account.  There are two commonly recommended ways to convert a credit card to a checking account:

      1.  Rename the existing account, e.g. "MasterCard" to "MasterCard Old".  Create new checking account "MasterCard."  Move all transactions from MasterCard Old to MasterCard.  (This can take a while.)

      2.  Rename the exiting account, e.g. "MasterCard" to MasterCard Old."  Create new checking account "MasterCard" with a zero balance.  Pay the full balance of MasterCard Old from MasterCard.  Make any budget adjustment needed to set the payment category for MasterCard Old to zero.

      In either case, if you are using Direct Import you will want to unlink MasterCard Old then link MasterCard.

      I am continually appalled at how much forum attention is applied to simply complying with the mechanics of new YNAB credit card handling.  IMO, this adds no value to the budget for a paid in full card user.  With the new card handling, YNAB enabled people who are carrying a balance and still using the cards to have a budget.  The cost is needless complexity for people who have been paying their cards in full for years while using former versions of YNAB.

      Like 7
    • Patzer Today's the day. I just changed all of my credit cards over to checking accounts per your instructions (which were fantastic by the way). Already, I'm so much more relaxed not having to see the stupid credit card categories. Feels like this is going to be a lot simpler.

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    • Patzer This is brilliant. Thank you. 

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  • Patzer

     

    Thank you for the detailed reply. Like you, I have always paid off my credit cards in full. The balances on my credit cards are meaningless, as I only use the credit cards for the points and convenience. If my credit card needed to be paid off daily, I’d be fine with that. Now that you’ve described it in greater detail, it does seem like the new YNAB is structured around people who are paying off credit card debt (the idea of “budgeting” money to my CC makes no sense to me. I either need to budget available funds to a category or I need to readjust my budget among categories to make up for overspending.

     

    I’ve always appreciated YNAB’s rigidity because it gets people to think a certain way but five months is a long time to still be fighting with the system. I’m starting to believe that it’s not me but YNAB that has the thinking backwards.

     

    Either way, I’m going to give your suggestion a shot.

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    • Hi Steel Blue Lion !

      As long as your credit card's starting balance was budgeted for and all new spending is budgeted for each month, there should be enough Available in your credit card category to pay off your credit card balance. Budgeting towards your credit card category lets you fix any discrepancy if your credit card balance and your credit card category Available amount fall out of line.

      While we prefer the new credit card logic, we know it can take quite a bit of getting used to and some users prefer treating credit cards like checking accounts instead.

      Like
  • Faness said:
    some users prefer treating credit cards like checking accounts instead.

     I know we're talking about specific software mechanics here, but IMHO  "treating credit cards like checking accounts" is a smart approach in the broader sense of budgeting and personal financial management.

    Unfortunately, YNAB goes out-of-its-way to treat them differently: Different overspending mechanics, different UX elements and styling, and different budget behaviors for transfers/inflows involving credit vs cash accounts. Those things are unhelpful (and potentially confusing) to those who embrace a "same-as-cash" attitude toward credit cards.

    Like 3
      • Superbone
      • YNAB convert since 2008
      • Superbone
      • 9 mths ago
      • Reported - view

      bret Some day, maybe it’ll be an option but for now, I’m just glad we have the checking account workaround.

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      • bret
      • bret
      • 9 mths ago
      • 2
      • Reported - view

      Superbone 

      Yes, the workaround is viable, and kudos to the support staff for being willing to acknowledge it. But I still feel compelled to criticize YNAB for this design choice.

      I think it's more serious than just a usability issue; I think it reinforces an unhealthy attitude toward credit cards and has the potential to do real harm.

      Like 2
  • Alice Blue Device said:
    Lastly, since I won't be using YNAB4 anymore, could I give that license to someone else to use?

     I can't find an answer to this question...  what are the alternatives with the YNAB4 license???   Thanks...

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