Any APPS or strategy similar to YNAB

I am new user of YNAB, and so far in love with it. Wondering why didn't i do this all these years.

With that said, I consider this APP as my biggest win for 2020.

Does anyone have any other time saving tools similar to YNAB, to make them more efficient?

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  • Another service that I use in conjunction with YNAB is a password manager service (1Password).  There are many password managers on the market.  This facilitates storage of complex passwords as well as provides quick login access to all of your accounts (I use a Mac so I simply pull up a bank account and use Command\ to login).

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    • +1000. Also makes filling out payment information easy so far fewer sites store my CC info.

      Like 1
      • Budget_NC
      • Tomato_Snow_237e7f17927
      • 1 mth ago
      • Reported - view

      ynaber2613 I am a longtime 1Password user as well and can also highly recommend it.

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  • A To Do app to remind me of the numerous things... well, to do. From household maintenance (time to change the air filters), to renew the auto registration, to renew my passport, or reconcile YNAB. There are so many things, I could never remember them.

    A cloud based calendar keeps the family schedules better on track and lessens the double booking. Some will use the calendar for the To Do reminders, but I find it to "passive" for that purpose. Things fall off my radar just because time passes, and I need something I can check off as complete.

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      • Herman
      • herman
      • 1 yr ago
      • Reported - view

      dakinemaui another vote for password manager, what to do app do you prefer?

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    • Herman I use LastPass.

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      • Herman
      • herman
      • 1 yr ago
      • Reported - view

      dakinemaui same, how about for your to do list?

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    • Herman Wunderlist, but Microsoft has taken that over. I had settled on ToDoist as a replacement, but I still need to evaluate what MS has come up with.

      Like 2
    • dakinemaui We use Wunderlist and the old app still functions just fine at the moment. I've tried the MS one too, and it's nice to have Siri integration to add things to my grocery list but it's not much of an improvement over the original.

      Like 1
      • Bruce
      • Software Engineer
      • Bruce
      • 1 yr ago
      • 2
      • Reported - view

      Turquoise Major I got an email stating that Wunderlist would officially "go away" on May 6th this year.  I don't know if that means they'll disable it somehow (probably remove all syncing/sharing "online" features) or if they'll just remove it from the store so nobody can install new versions.  But I've basically moved away from it, as I saw this coming, when MS bought them.

      My Android has about 7 or 8 to-do list apps that I was testing, but the one I've basically decided on, and moved all of my reminders to is called TickTick.  The free version allows up to 8 different lists (I know, not a lot, if you're into multiple lists) but it has all the features I was looking for.

      I've also tried MS ToDo, and while certainly not as good as Wunderlist, it has improved with time, and has a fair amount of the same features.  I have all my packing checklist details in Wunderlist, so will probably import them into MS ToDo, and see how the sharing works.  Hopefully seamlessly, because Wife and I share the packing list, when one checks something off, it updates the other's list, so we always know what's left to pack.

      Anyway, sorry about the rambling post.  I also use LastPass for keeping track of login info, and love it!

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      • MXMOM
      • MXMOM
      • 1 mth ago
      • Reported - view

      dakinemaui I am currently trying to choose a password manager and am not liking any of them. It seems that Lastpass and 1Password are the front runners. My experience with both has not been great mainly because neither seems to “offer to save” a password and login for a website that I don’t have a saved login. It seems the only option is to manually add them.  Am I missing something? Or is there a setting for this? This is on iOS.  

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      • PhysicsGal
      • Nerdy female homo sapien
      • physicsgal
      • 1 mth ago
      • Reported - view

      dakinemaui Me too.  So far so good.

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      • PhysicsGal
      • Nerdy female homo sapien
      • physicsgal
      • 1 mth ago
      • 2
      • Reported - view
      dakinemaui said:
      Wunderlist, but Microsoft has taken that over. I had settled on ToDoist as a replacement, but I still need to evaluate what MS has come up with.

       I really love Notion.  I started using it about 6 months ago, switching from Workflowy, which is another great option if you want less features but more simplicity.  I used Trello before that, but I wanted something where I had more control.  Workflowy gave me that, but Notion is another huge step up.

      Thomas Frank has some templates and explanation on his YT channel for how to set it up.  It's very versatile and can be used for task management, note taking, simple habit tracking, managing projects, etc.  There's a bit of a learning curve, but old school YNABers are used to that kind of thing :)

      I'm not sure how much you get with the free account.  I get a free paid like account because I'm in education.

      MXMOM said:
      My experience with both has not been great mainly because neither seems to “offer to save” a password and login for a website that I don’t have a saved login. It seems the only option is to manually add them.  Am I missing something? Or is there a setting for this? This is on iOS.  

       I've never had that problem.  I use IOS (Iphone XR I think...the cheap one, a few years old.  Yeah I'm a YNABer)

      I'm also a big fan of habit tracking apps.  I was using Habitica for awhile.  It's a D&D gamified habit tracking system.  I'm just trying out a new one called Way of Life and so far I really like it. 

      I also love Brain.fm and Focusmate for helping me focus at work, Cold Turkey for blocking websites so I can be more productive (online not on my phone), Plantoeat.com for meal planning, and Dark Sky to warn me about weather because I bike to work. Oh and I just started using something called Air Visual at the end of the summer to know if I should wear a KN95 biking to work because of smoke from forest fires, which was really bad for awhile. It has a notification badge with the current Air quality index.

      Oh and Pocket for saving articles in a simplified form to read later.  Often when I'm tempted to read something (usually political  or news stuff that's just depressing ), I save it in my pocket and then later I realize I'm better off not reading it and I just archive it.  Mandalay for reference management of academic journals, but not sure if you need that. 

      I also use Brave for browsing the internet, another good app if you want privacy, in addition to protonvpn and protonmail for vpn and encrypted email.   Add-ons to Brave or chrome that I also like, in addition to the add-ons for the apps already mentioned, are Intention and Honey.  I gave myself 5min, then 5 min, then realized I need 15 to get all my apps out.

      Whew!  Hope some of these turn out helpful to you, as they have been for me.

      Like 2
    • MXMOM I also didn’t like either LastPass or 1Password so settled with Apple Keychain and I’ve so far been very happy with it.


      ETA: ops, was a little too quick, had not read your comments further down this tread.

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      • Primaniac
      • furious_falcon
      • 1 mth ago
      • Reported - view

      MXMOM Something fishy going on with your settings maybe. 1Password user here since it was a in its fledgling days. It always prompts me if it detects a site login that is not present. Are you using it with the browser extension, since that is what I guess detects typed logins and matches them? 

      Also, NordPass is a good password manager, and is multi-platform. I find it to be much cheaper than 1Password’s subscription (not that I have one, since I am grandfathered into 1Password, and cannot update). 1Password does a lot more than NordPass does, but for most of the folks out there, NordPass does enough to justify it’s basic price tag. In any case, it is free if you don’t want to use it on multiple devices, although that kind of defeats the purpose. 

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  • Another thing you can do to simplify budgeting in general is reduce the number of credit cards and accounts you have. YNAB has an excellent article on this topic https://www.youneedabudget.com/guide/simplify/.

    Like 1
    • I use eWallet for passwords and other important info. This works across my computer and mobile devices.
    • I use my iPhone calendar to keep track of appointments and things to do. I make liberal use of the alerts so it reminds me a day before and then usually an hour before.
    • And I also make liberal use of my iPhone Notes app, which I can also access on my computer, to keep track of pretty much everything else. Grocery lists, reminders, things that pop up in my head that I may act on later, movie lists to watch, books to read, almost anything.
    Like 1
      • MXMOM
      • MXMOM
      • 1 mth ago
      • Reported - view

      Superbone are you still using eWallet for passwords? I am going crazy trying to pick one and i can’t get any of them to “offer to save” new passwords in iOS. 

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      • Superbone
      • YNAB convert since 2008
      • Superbone
      • 1 mth ago
      • 1
      • Reported - view

      MXMOM Yes I am. However, I use iOS's password manager to fill my passwords on my phone. Just have to copy and paste them once from eWallet and then iOS will remember them.

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      • MXMOM
      • MXMOM
      • 1 mth ago
      • Reported - view

      Superbone ok thanks.  I use the IOs password manager but I am looking for something to share passwords with someone in the event of my demise.  Apple products don't play well with others.  

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      • Superbone
      • YNAB convert since 2008
      • Superbone
      • 1 mth ago
      • 1
      • Reported - view

      MXMOM That's what eWallet provides. All my passwords are in eWallet. I'm just saying the ones I use on my iPhone are also in the iOS password manager for ease of filling.

      Like 1
      • MXMOM
      • MXMOM
      • 1 mth ago
      • Reported - view

      Superbone ok, I had a look.  It appears that ewallet is a one time purchase but that separate purchases are required for each of PC, iOS, and Android.  Then those can be synced via cloud.  Am I reading that correctly? I do like the idea of the "one and done" purchase. 

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      • Superbone
      • YNAB convert since 2008
      • Superbone
      • 1 mth ago
      • 1
      • Reported - view

      MXMOM Yes, I believe that is correct. I originally bought it for both iOS and my PC at the time. Then I switched from PC to Mac a couple years ago and bought it once more for Mac. Still, it's been worth it and I love the one and done payment. That's getting rarer and rarer these days in favor of software subscriptions.

      Like 1
  • Thanks everyone for sharing your experience. Sounds like great list of strategyies to improve productivity.

    I would like to add more of them from my experience:-

    - Notes APP as others mention is my  brain dump

    - google drive for data organization

    - iphone photos directly  free upload(with lower resolution) to google photos

    - Personal capital for investment tracking

    - Google calendar for all upcoming payments and reminders. I am still struggling to get better organized and not overlook the reminders.

    Like 1
  • Sky Blue Harp said:
    Google calendar for all upcoming payments and reminders

    I use the calendar only for things with definite times. I use my ToDo list for a reminder to pay a given bill. The latter requires an active confirmation it's handled.

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    • dakinemaui sorry if I am asking basic question , do you use any app for your todo list reminder ?

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    • Sky Blue Harp My current choice was acquired by Microsoft and will be killed off / replaced by Microsoft ToDo in a couple months. ToDoist looked good when I was looking for a replacement early after acquisition. Most any of them will probably do fine, however.

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    • Khaki Storm
    • YNAB book topics online: https://support.youneedabudget.com/r/q5w48j
    • Khaki_Storm.1
    • 1 yr ago
    • Reported - view

    Trello.com I use it for to do lists

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  • Superbone said:
    I use my iPhone calendar to keep track of appointments and things to do. I make liberal use of the alerts so it reminds me a day before and then usually an hour before.

     Thank you for mentioning this! 🙂 I never knew you could set multiple alerts for the same event.  This is a game changer! 

    Like 2
  • Things 3 for to do’s (Mac and iOS). Switching slowly to Notion. 

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  • LoaferDude said:
    Are you using it with the browser extension, since that is what I guess detects typed logins and matches them? 

     To clarify, the problem with not prompting is on my iPhone. 

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      • Primaniac
      • furious_falcon
      • 1 mth ago
      • Reported - view

      MXMOM Ah, should have asked first up. Then there are a bunch of questions I shall ask. :)

      1. Are you on Android or iOS?

      2. If you are on iOS, are you on iOS 15 or a previous version?

      3. Do you use 1Password as a standalone, or do you have a 1Password account (with a subscription)?

      Assuming you are on iOS, are updated to iOS 15 and  have a 1Password subscription, you can actually enable 1Password as a Safari extension on iOS 15. Go to Settings -> Safari -> Extensions -> 1Password -> Enable. Once you do this, go back to Safari and 1Password will ask you for permissions to enable on Safari and walk you through the process.

      If you are on iOS, but haven't updated to iOS 15 and/or have a grandfathered plan on 1Password like me where you have a standalone vault (meaning we don't pay a subscription), you can still do what you want to do, but it is a bit of workaround. When you want to login to a site on your browser, when you click on either username or password box, if you have the password saved in iCloud keychain, then a pop-up will appear asking you if you want to use it. If you have it saved in 1Password, it will prompt you right above the keyboard's first line of keys. If it does not, then in all probability, it means you do not have a saved password. But if you click on the key on the right side of that banner, then pick 1Password, it will recognize that no logins are found and prompt you to create a login for the site.

      A little roundabout and probably an enhancement they will not make for older users in the hopes of pushing them to purchase the subscription-based service. I would not hold my breath on this getting implemented. I am surprised they have not found ways to phase out grandfathered plans already. 

      P.S: The banner above the keyboard in my screenshot shows that I have a saved password on 1Password. If it was iCloud Keychain, they you would have an entire pop-up in the place of where the keyboard is below.

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      • MXMOM
      • MXMOM
      • 1 mth ago
      • Reported - view

      LoaferDude wow. Thanks Defoe the very detailed instructions. I will have to take some time to read through. I am on iOS but have not done the 15 update. Was waiting to do the update. 
      The complexity is that hubby is on Android and is not tech savvy. However, TBH I don’t care about most of his logins (except his investment account) so I don’t think he will need to have the chosen password manager on his phone. I need to keep my primary goal in mind - a way to communicate essential login details to him or someone else in the event of my death or incapacity. 

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      • Primaniac
      • furious_falcon
      • 1 mth ago
      • Reported - view

      MXMOM You are most welcome. In any case, 1Password is available for Android too. But I don't think these features are available with the standalone vaults. Cross-platform usability needs a subscription I believe. By the way, you can just do your thing, storing his password in your vault should work. And just give him your vault's master password (assuming you have one set) and he will have access to all yours on your phone or wherever you use it.

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